AREA 13 POSITIONS TO FILL
All committee chairs for committees listed below are appointed by the Area Chair-elect.
Term: January 1st 2019 to December 31st 2020 for all Area Committee Chairs, Vice-Chairs / Alternate Chairs.
All committees below need a chair, a vice-chair and volunteers. Please express your interest by emailing firstname.lastname@example.org
Universal Committee Responsibilities
Do what is required of your specific committee
Meet / communicate with your committee members regularly
Build enthusiasm and demonstrate the importance of your committee’s work to recruit volunteers
Start looking for future chairs and vice chairs starting on day 1 and groom them to one day to become the Committee Chair
Consult with Committees from other Areas for ideas and attend workshops related to your Committee’s work at NERF or NERAASA
Train Districts on forming their own corresponding committee and encourage them to ask groups to elect committee liaisons
Chairs - Present a report at every Area Committee Meeting (except for July when WAGSA is in recess) - if you can not present the report at the Area Committee Meeting ask someone to make it for you
Present reports at Area Assemblies - usually held in January, June, and October - if you can not make the report ask someone to make it for you
For Public Information, Cooperating with the Professional Community, and Bridging the Gap - Your Reports must include activities your committee participated in which helped carry the message
Universal Committee Service Positions
Vice-Chair/Co-Chair/Alternate Chair (Dependendent on Committee)
Length of Term: Suggested term of 2 years. January 1st 2019 to December 31st 2020.
Note: This is a commitment. Many of these committees carry the message which help alcoholics wanting to get sober find A.A.
Due to the level of impact, this type of service work is to be taken seriously.
Area Committee Descriptions and Core Functions
Ad Hoc Committee
7.0 of WAGSA Area Handbook
Separate from area standing committees, the area chairperson may create an ad hoc committee to examine a specific issue or project that falls outside the scope of any of the standing committees.
Ad hoc committees exist for only the period of time in which they are examining the issue or item for which they were created. Generally, an ad hoc committee is charged with carrying out a specific task or gathering information that presents its findings to the area.
The area chair appoints the chairperson of an ad hoc committee, generally a member of the area committee.
Ad hoc committee chairpersons are not voting members of the Assembly by virtue of their position as ad hoc committee chair.
Ad hoc committee membership and size are flexible to accommodate the scope of the issue or project. Anyone wanting to participate in an ad hoc committee should contact the ad hoc committee chair
NOTE: The Ad Hoc Committee from 2019 through 2020 will be primarily tasked with helping increase participation in General Service in Area 13.
(per the WAGSA Handbook, 6th Edition, Section 6.2)
Collects and preserves historical data pertinent to WAGSA.
Shares bits of historical information at area activities.
Communicates with Archives committee chair at WAIA to explore opportunities for collaboration and to prevent duplication of efforts.
Budget & Finance Committee
(from the WAGSA Handbook, 6th edition, section 6.4)
Provides fiscal oversight of the area's financial situation.
Assists the Area Treasurer in the maintenance of sound accounting practices.
Drafts the annual Area budget, which is presented to the Assembly for approval.
Advises the Assembly on financial decisions, such as the maintenance of a reasonable prudent reserve.
Encourages self-support for both Area needs and those of G.S.O.
Monitors adherence to budget in consultation with the treasurer.
Communicates discrepancies in budgeted and actual expenditures to the budget and finance committee.
Announces at the August area committee meeting that the budget for the upcoming year will be generated during September and October and that copies will be passed out to all attendees at the October Assembly.
Receives comments during November and December Area Committee meetings and discusses them with the committee.
Presents the proposed budget for approval at the January Assembly.
Membership: The budget and finance committee consists of the committee chairman, the treasurer, and any member of the assembly willing to participate in the budget and finance process. A background in accounting, finance, or bookkeeping, while helpful, is not a requirement.
The committee meets as necessary, which means that the committee meets frequently (monthly or more) in the fall during the preparation of the budget and then on an occasional basis throughout the year to address specific financial concerns as they arise.
Bridging the Gap Committee
Bridging the Gap provides opportunities for local AAs to serve as a temporary contact to someone who is transitioning out of a treatment facility. Bridging the Gap activities can include
Educating patients in a treatment facility about the A.A. program
Connecting patients to members of AA
Taking alcoholics to an AA meeting within 24 hours of exiting a treatment facility
The role of the temporary AA contact is to help the newcomer leaving treatment feel comfortable attending meetings outside of treatment, introduces them to members of the program, take them to different meetings, and share their experiences about the benefits of having a sponsor and a home group.
(per the WAGSA Handbook, 6th Edition, Section 6.3)
Purpose: The purpose of the Bridging the Gap committee is to "Bridge the Gap" between treatment and AA by helping the newcomer attend their first meeting in AA. Bridging the Gap is a temporary contact program to introduce the newcomer to AA books, pamphlets, meeting schedules, the importance of obtaining a sponsor, and introducing them to other AA members.
Visiting treatment facilities to show the film "Hope: Alcoholics Anonymous"
Making contact with treatment facilities to inform them about the temporary contact program.
Making direct personal contact with clients before they are released from treatment.
Keeping a list of volunteers willing to take clients to an A.A. meeting on the day of the client’s release from treatment.
Explaining sponsorship to the newcomer and introduces them to fellow AA members.
Setting up a contact system for newly released clients.
Corresponding with AA members who are inmates in correctional facilities.
Membership is open to any A.A. member willing to be of service.
Cooperating with the Professional Community Committee
"Members of C.P.C. committees inform professionals and future professionals about A.A.— what we are, where we are, what we can do, and what we cannot do. They attempt to establish better communication between A.A.s and professionals, and to find simple, effective ways of cooperating without affiliating."
Reprinted from (Cooperation With The Professional Community Workbook, page 5), with permission of A.A. World Services, Inc.
CPC Committee work includes but is not limited to any of the following:
Speaking to professionals about AA who, through their work, have regular contact with alcoholics such as clergy, doctors, judges, nurses, school counselors, social workers and more
Forming relationships with medical or mental health professionals and bringing them to an open AA meetings to help them better understand the AA program
Providing AA literature or pamphlets to professionals or treatment facilities
Training AA members on GSO guidelines on how to speak at non-AA meetings
(From the WAGSA Handbook, 6th Edition, Section 6.5)
Purpose: The Cooperation with the Professional Community (C.P.C.) committee informs professionals about A.A.: what we are, where we are, what we can do and what we cannot do. The C.P.C. committee facilitates communication between A.A. members and professionals and finds ways of cooperating without affiliating.
Provides staffing and literature for exhibition at professional meetings, as requested by G.S.O.
Works closely with the corresponding intergroup committees and G.S.O.
Contacts professionals that work with alcoholics to give presentations.
Is familiar with CPC materials from G.S.O. Membership is open to any A.A. member willing to be of service.
Membership is open to any A.A. member willing to be of service.
Gratitude Breakfast Committee
(From the WAGSA Handbook, 6th edition, section 6.6)
About the Breakfast: Each November, the area hosts a breakfast meeting. Tickets are priced such that the Area at least “breaks even” on the event. Contributions collected by “passing the basket” are donated to the General Service Office, known as a Special Contribution.
Chairperson's responsibilities include:
Solicits volunteers to serve on various sub-committees, such as ticket chair and hosts/hostesses chair.
Has tickets printed and available for sale by June Area Committee Meeting.
Develops flyers in English and Spanish and has sufficient copies made available by the June Area Committee Meeting.
Facilitates developing the Gratitude Breakfast program.
Has Grapevine items and WAIA literature made available for raffling at the Gratitude Breakfast.
Works in consultation with the Area Chair to choose the speaker for the Gratitude Breakfast.
If the speaker for the Gratitude Breakfast is chosen within Area 13, the Chair of the Gratitude Breakfast Committee ensures that the necessary logistical arrangements for the speaker are made.
If the speaker for the Gratitude Breakfast is chosen outside Area 13, the Delegate makes necessary logistical arrangements for the speaker.
Serves as liaison with selected site for the event.
Monitors sub-committees’ assignments to ensure timelines are being met.
Arranges for the audio recording of the Gratitude Breakfast.
Arranges for the Spanish and Sign Language interpretations.
Monitors ticket sales progress in collaboration with the Ticket Chair/Co-Chair.
Chair of the Gratitude Breakfast Committee or Ticket Chair/Co-Chair works closely with the Treasurer to ensure proper accounting of ticket sales.
Makes certain all cash and checks received (e.g., ticket sales) are counted by at least two individuals before transferring monies to the Treasurer to ensure accurate accountability.
(From the WAGSA Handbook, 6th Edition, Section 6.1)
Purpose: The Grapevine committee informs the Area about the publication the A.A. Grapevine and acquaints individuals with materials produced by A.A. Grapevine, Inc.
Disseminating information to the Area committee about new Grapevine items.
Staffing Grapevine/La Viña exhibits at group, district, and Area events.
Reminding G.S.R.s that the exhibits are available for group celebrations and other events.
Ensuring that the A.A. Grapevine table is available at all Area committee meetings, assemblies, and WAIA meetings.
Encouraging groups to subscribe to the Grapevine and La Viña and to purchase subscriptions for institutions.
Maintaining an adequate inventory and storing it in a secure location.
Working closely with the Area Treasurer to make sure that the Area has accurate records of the committee’s inventory, income, and expenses.
Coordinating Grapevine/La Viña exhibits at group, district, and Area events.
(From the WAGSA Handbook, 6th edition, section 6.11)
Makes sure that someone arrives at the Area Assemblies and Committee meetings in sufficient time to have light refreshments (e.g., coffee, tea) ready before most members begin to arrive.
Maintains adequate inventory of supplies (e.g., coffee, tea, creamer, sugar, paper products).
Keeps coffee pots and other Area equipment and supplies in a secure location.
Policy and Procedure Committee
(from the WAGSA Handbook, 6th edition, section 6.8)
The purpose of the Policy and Procedure committee is to identify policy and procedure issues of the area committee and to review the previous election procedures.
Identifies procedural issues of the Area 13 Committee.
Proposes decision-making processes to address these issues.
Establishes the process for the creation, revision, and termination of policies and procedures that represent the work of the Area 13 Committee.
Maintains the Area 13 Handbook and proposes needed revisions and updates on a regular basis.
Public Information Committee
"Like all of A.A., the primary purpose of members involved with Public Information service is to carry the A.A. message to the alcoholic who still suffers. Working together, members of local Public Information committees convey A.A. information to the general public through activities such as giving A.A. information talks at schools and civic organization meetings, providing A.A. literature to schools and offices, and insuring local media have accurate information and providing them with A.A. public service announcements."
Facilitating and training others on how to:
Encouraging Districts to form Public Information Sub-Committees
Encouraging Groups to elect Public Information Liaisons
Making AA literature available to local public and university libraries
Making AA literature available to local university or high school health centers
Providing meeting lists to hotel front desks
Placing tear tabs in police precincts, community corkboards, etc.
Speaking at local universities, high schools, health fairs, or public workshops
Training others within our Traditions and GSO guidelines on how to speak at non-A.A. events about A.A.
Placing A.A. General Service Board approved public service announcements (PSAs) on local television or radio stations
(from the WAGSA Handbook, 6th edition, section 6.9)
Purpose: The purpose of the Public Information committee is to carry the message of recovery to the still-suffering alcoholic by informing the general public about the A.A. program. The committee carries the message by getting in touch with the media, schools, industry and other organizations, and can report on the nature of A.A. and what it can do for alcoholics.
Being familiar with the P.I. materials from G.S.O.
Working closely with the corresponding intergroup committees and G.S.O.
Responding to requests for speakers from area professional programs and schools.
Responding to media requests, such as television and radio appearances, while keeping in mind A.A.'s Twelve Traditions, most especially the tradition of anonymity at the level of press, radio, television, and film.
Registrar (Area Officer Position)
• Updates and maintains the area database, which includes distributing and collecting Group Information Change forms and distributing and collecting New Group Information forms.
• Works with GSO to make sure all data is current, which includes notifying GSO of any changes in group information and working with DCMs to verify information received from GSO.
• Is responsible for maintaining names, addresses and phone numbers of the General Service Representatives, District Committee Members, area officers/alternates and area committee members/alternates.
• Creates sign-in rosters for trusted servants for area committee meetings and assemblies. •
Checks periodically with GSRs and DCMs to confirm receipt of welcome packets (distributed by GSO in both English and Spanish) . New welcome packets are generally received within 60 days of data input in FNV.
• Manages both US Mail and email distribution lists for distribution of announcements, when needed.
• Computer knowledge is helpful, i.e., Microsoft Word, Excel. The database for group records is maintained through the FNV (Fellowship New Vision) program. It is an on-line Internet program maintained by the General Service Office that allows the Registrar to correspond with GSO in real-time. The Registrar has the authority to reassign any group to the proper district, if the group has been mis-assigned in the past.
WAIA Liaison (Position)
A new WAIA Liaison may find the G.S.O.’s A.A. Guidelines (i.e., the yellow sheet) on Central or Intergroup Offices to be a useful resource. The WAIA website is www.aa-dc.org.
Responsibilities include –
• Attends WAIA monthly meetings, area assemblies, and area committee meetings. • Informs WAGSA and WAIA of the other’s activities and opportunities for cooperation
(From the WAGSA Handbook, 6th edition, section 6.10)
The purpose of the Area 13 website as a public information tool is:
To provide accurate and consistent information about Alcoholics Anonymous.
To facilitate the communication of A.A. services and activities provided in Washington Area 13.
To encourage participation of members, groups and committees in A.A. services and activities in Area 13 and the Northeast Region.
To provide a link to the Area meeting schedules provided by the Washington Area Intergroup Association (WAIA) site at www.aa-dc.org.*
To provide links and information regarding regional events including Northeast Regional Alcoholics Anonymous Service Assembly (NERAASA), Northeast Regional Delegates' Reunion (NERD) and the Northeast Regional Forum (NERF).
The Area 13 website is registered by an Internet Service Provider (ISP) in the name of the Washington Area General Service Assembly, with the domain name of area13aa.org.
The website reflects the principles outlined in the Steps, Traditions and Concepts for World Service of Alcoholics Anonymous. To preserve anonymity, no full personal names will be used.
To preserve anonymity the following will not be posted:
Full personal names
Personal telephone numbers
Personal email addresses
Any traceable information not included in the above list
To preserve anonymity the following will be required of contact information:
Anonymous event specific email addresses
Phone numbers should be specific to the event
Event specific mailing addresses
Content will be available in both English and Spanish.
The Website Committee, a Standing Committee of the Assembly, will have the following responsibilities:
To register, establish, maintain, and oversee the website.
To determine the content for the website.
To report to the Area Committee and Area Assembly.
To operate within the budget established by the Assembly.
Membership: The Chairperson of the Website Committee, appointed by the Alternate Delegate / Chair, shall serve as Administrative Contact and the Webservant shall serve as the Technical Contact to the ISP account for a two-year period in keeping with the current Panel of service, and may be reappointed. Other members are encouraged to volunteer to serve on the Committee for a two-year period.
DISTRICT 2 POSITIONS TO FILL
District Committee Member (Elected Position)
(Parts below are excerpted from the A.A. Service Manual and from the “DCM” pamphlet, and service manuals from other A.A. service areas)
The district committee member has usually served as a G.S.R. and is elected by other G.S.R.s to take responsibility for district activities. If the person chosen is a current G.S.R., a new G.S.R. should be elected to fill his or her position.
A D.C.M. should have enough sobriety (generally four or five years) to be eligible for election as delegate.
He or she also needs to have the time and energy to serve the district well
The D.C.M.’s job is primarily that of two-way communication. The D.C.M.:
Regularly attends all district meetings, area committee meetings, and area assemblies and the annual mini-conference. DCM Reports often include information about district events, status of district positions, treasury, and “success and challenges.”
Holds and chairs the monthly District meetings of G.S.R.s and report to the G.S.R.s on any District and Area issues, concerns, news and events.
Receives reports from the groups through G.S.R.s and through frequent personal contacts with groups in the district.
Helps the Conference delegate cover the area, which would be impossible for the delegate to do on a group-by-group basis.
Assists the delegate in obtaining group information in time to meet the deadline for A.A. directories.
Keeps G.S.R.s informed about Conference activities; this includes setting up opportunities for the delegate’s Conference report, occasionally making the Conference report if the delegate cannot be present, and inviting the delegate to regular district meetings.
Makes sure that G.S.R.s are acquainted with The A.A. Service Manual, the Twelve Concepts for World Service, the G.S.O. bulletin Box 4-5-9, workbooks and guidelines from G.S.O., and any other service material.
Helps G.S.R.s make interesting reports to groups, and encourages them to bring new A.A. members to service events.
Keeps groups informed about Conference-approved books and pamphlets.
Organizes workshops and/or sharing sessions on service activities.
Regularly keeps in touch with the alternate D.C.M. and the delegate; sends district minutes to the delegate and alternate, and exchanges them with other districts.
Brings Traditions problems to the attention of the delegate.
Makes a regular practice of talking to groups (new and old) on the responsibilities of general service work. Encourages them to elect a GSR and Alternate GSR to be their eyes, ears, and voice at the District level.
Holding workshops on carrying the message of the Seventh Tradition to non-supporting A.A. groups.
Report to the Area Registrar any changes in group status (such as change in GSR, Alt GSR, meeting location or time of meeting) using the AA Group Information Change Form. The form is posted on the A.A. web-site at www.aa.org.
Holding sharing sessions on just about any service subject.
Encourage the district secretary to send out the meeting Minutes within one week of the district meeting so GSRs can refer to the minutes in their group conscience meetings or group business meeting and then report back to the next district meeting.
Trains the Alternate D.C.M. and/or looks for and on day 1 looks for and grooms potential future successors position.
Organizes orientation of new GSRs, Alternate GSRs
Encourages the District to form committees that help carry the message such as, but not limited to, Bridging the Gap, Cooperating with the Professional Community, Public Information, etc. Along with the group G.S.R., encourages groups to elect liaisons to these committees.
Alternate District Committee Member (Elected Position)
Suggested requirements (But not required)
Suggested minimum of 2 years sobriety
Some familiarity with General Service especially in the capacity as a General Service Representative or Alternate General Service Representative. In lieu of such experience, service work with central offices or intergroups can also be helpful
Understanding of A.A. Service Manual, Steps, Traditions, and Concepts preferred
Assists the District 2 District Committee Member with the following duties
Steps in for the D.C.M. at the Area Committee Meeting, Area Assemblies, or Monthly District Meeting when the D.C.M. is unable to attend
Assists the DCM in visiting unrepresented groups in District 2 and encourages them to elect a General Service Representative and Alternate General Service Representative
Helps plan A.A. workshops or other A.A. events groups in District 2 want
Onboarding new G.S.R.s and Alternate G.S.R.s as needed
Visit non-supporting groups and educate them on the importance of the 7th Tradition and how the 7th Tradition is used to carry the message as needed
Makes regular announcements at groups pertaining to local A.A. service opportunities to carry the message as well as local District A.A. events and workshops
Helps DCM with the execution of any and all strategy necessary for the District to fulfill our Fellowship’s Primary Purpose
Acts a liaison between the District and WAIA and attends the monthly WAIA Board meeting (Motion passed by District 2 on 9/27/2018).
Looks for and grooms for potential future successors to the position.
If interested all candidates are requested to submit a service résumé to email@example.com
2 years minimum sobriety preferred
2 years suggested term
Edits the monthly District 2 newsletter
Makes others aware of newsletter and encourages newsletter signups (visits groups or asks for volunteers to visit groups and distribute newsletter sign up forms)
Publishes and distributes the Newsletter once a month (twice on occasion)
Encourages service oriented articles submissions from local groups (especially on the 12 Traditions or 12 Concepts)
Collect, compile, and edit reports / flyers from
District Committee Chairs
Groups in District 2
Provides each GSR with a physical copy (Preferred)
Nice to haves, but not necessary
Make anonymity protected and use as a potential Public Information tool or Cooperating with the Professional Community tool. Work with District PI / CPC chair to do this
Manage and maintain the District's newsletter email distribution list
Knowledge of email technologies such as MailChimp a plus
Copywriting, Graphic design, or journalism background is a plus
Experience with mass mail distribution is a plus (If we ever do physical subscriptions)
Increase or decrease in number of subscribers
How many groups visited or events attended where Newsletter sign-up forms where passed around